1.Catch hook submission
Integrate Webhooks by Zapier to receive raw paid-ad payloads and capture candidate fields to standardize intake data.
Create candidate records from paid ad leads for hiring team
Automatically catch paid-ad lead submissions across Webhooks by Zapier and normalize candidate payloads with Formatter by Zapier. Create and update candidate records when submissions arrive, payload posts, or answers submitβso you can standardize contacts, assign recruiters, and load triage-ready statuses without manual triage.
How this automation accelerates candidate triage
When raw submissions come into Catch Hook, leads can stall before recruiters see clean records. This automation captures payload data, transforms and maps fields, assigns an owner, and adds a normalized candidate record in TrackViaβso your team can triage faster.
Webhooks by Zapieror swap with your favorite app
2.Transforms name and phone
Integrate Formatter by Zapier and data formatting tools to standardize phone and name parts to normalize contact fields.
Formatter by Zapieror swap with your favorite app
3.Maps questionnaire to status
Integrate Formatter by Zapier and data mapping tools to convert answers into qualification status values to set triage status fields.
4.Assigns recruiter in rotation
Integrate Storage by Zapier and routing rules to increment an index and choose a recruiter to assign ownership consistently.
Storage by Zapieror swap with your favorite app
5.Add record to candidate view
Integrate TrackVia and recruiting workflow tools to map fields and create the candidate record to load triage-ready profiles.
TrackViaor swap with your favorite app
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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