1.Monitor job board submission payloads
Integrate Webhooks by Zapier and webhook payload parsing tools to receive the job board submission payload and expose raw fields to parse.
Create candidate records from job board submissions fast
Automatically catch job board submission payloads across Webhooks by Zapier, Formatter by Zapier, Zapier Tables, and Microsoft Excel. Create and update when submission payload received, job path parses, or candidate record is createdβso you can parse job references, create candidate records, and update tracking rows without manual entry.
How this automation speeds up candidate record creation
When job board submission payloads arrive, unstructured intake can cause delays and missed follow-up. This automation parses job details and creates a canonical candidate record and tracking rowβso your team can move faster with consistent data.
Webhooks by Zapieror swap with your favorite app
2.Splits job path and selects job reference
Integrate Formatter by Zapier and string tools to split the job path string, pick the most recent segment, and map to job title reference.
Formatter by Zapieror swap with your favorite app
3.Cleans job title text
Integrate Formatter by Zapier and text cleanup tools to normalize job title text and remove markers for the final job title field.
4.Creates candidate record in tables
Integrate Zapier Tables and record mapping tools to create a new candidate record with mapped email, role, received timestamp, and source.
Zapier Tablesor swap with your favorite app
5.Adds row to tracking spreadsheet
Integrate Microsoft Excel and spreadsheet update tools to add a row with name, email, timestamp, job reference, job title, and tracker link.
Microsoft Excelor swap with your favorite app
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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