1.Captures new form submission
Integrate Jotform and form submission intake tools to capture submitted candidate fields and route them into the workflow.
Create candidate record from form and alert your team
Automatically capture new submission details across Jotform and Ninox. Create and update records and notify HR when matching emails or duplicates appearβso you can create candidate records, review duplicate submissions, and send alerts without manual triage.
How this automation accelerates duplicate candidate review
When new submissions arrive and duplicates are not handled fast, candidate intake slows and HR review piles up. This automation monitors form submissions and finds or creates candidate records and notifies your HR inboxβso your team can triage duplicates quickly.
Jotformor swap with your favorite app
2.Searches candidate by email
Integrate Ninox and candidate databases to find existing records and detect whether the submitted email already exists.
Ninoxor swap with your favorite app
3.Creates candidate record when missing
Integrate Ninox and record databases to create a new candidate entry and map submitted fields to candidate fields.
4.Sends HR duplicate notification
Integrate Microsoft Outlook and inbox routing tools to send HR an alert with mapped submission details for duplicate review.
Microsoft Outlookor swap with your favorite app
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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