1.Captures new lead submissions
Integrate Facebook Lead Ads and lead capture forms to trigger intake of each new lead to create a candidate record.
Create candidate record from ad lead and alert team
Automatically monitor new lead submissions across Facebook Lead Ads and candidate tracking in Google Sheets. Create a candidate record and alert the recruitment coordinator plus send outreach by email and SMS when lead submitted, form submitted, or contact capturedβso you can speed up follow-up without manual paperwork.
How this automation creates candidate records
When new ad leads are submitted, missed follow-ups can slow hiring decisions. This automation looks up and creates candidate records, stops blacklisted entries, and sends internal alerts plus applicant outreachβso you can respond faster.
Facebook Lead Adsor swap with your favorite app
2.Looks up and creates candidate rows
Integrate Google Sheets and spreadsheet mapping tools to find leads by email and create a new row when no match is found to store candidate details.
Google Sheetsor swap with your favorite app
3.Stops processing for blacklisted rows
Integrate Filter by Zapier and conditional logic tools to continue only for non-blacklisted leads and non-stopped rows to enforce intake rules.
Filter by Zapieror swap with your favorite app
4.Notifies the recruitment coordinator
Integrate Gmail and email notifications to send an internal alert email with mapped candidate fields to notify the recruitment coordinator.
Gmailor swap with your favorite app
5.Sends the candidate outreach email
Integrate Gmail and email templates to send a templated outreach email to the applicant with subject and message body to prompt CV submission.
6.Sends the candidate SMS
Integrate ClickSend SMS and SMS messaging tools to send a short text to the mapped phone number to reinforce outreach and prompt action.
ClickSend SMSor swap with your favorite app
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Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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