1.Detects form submission
Integrate Zapier Forms and form routing tools to capture submission fields and start the candidate request workflow.
Create candidate record, folder, and send video request
Automatically create candidate records from recruitment form submissions across Zapier and Google apps. Create candidate folders and send timed video-request emails when forms are submitted, candidate details match, or deadlines set β so you can create records, upload assets, and notify candidates without manual follow-up.
How this automation accelerates video requests
When recruitment form submissions arrive, delays can stall screening and video outreach. This automation creates or updates candidate records and shared folders, uploads attachments, and emails a video requestβso your team can move fast without manual follow-up.
Zapier Formsor swap with your favorite app
2.Creates candidate record
Integrate Zapier Tables and database tools to create or update a candidate record from submission fields and references.
Zapier Tablesor swap with your favorite app
3.Looks up sending address
Integrate Zapier Tables and mapping tables to resolve the correct from-address based on the selected hiring group.
4.Finds or creates folder
Integrate Google Drive and shared drive tools to find or create a candidate folder and return its link.
Google Driveor swap with your favorite app
5.Uploads files to folder
Integrate Google Drive and file storage tools to upload profile photo and CV links, then save them to the record.
6.Generates profile document
Integrate Google Docs and document templates to populate a profile and social-check doc using submission links in Drive.
Google Docsor swap with your favorite app
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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