1.Monitors new matching application emails
Integrate Gmail and email inboxes to detect application emails matching your job board pattern.
Create candidate issue from application email and attach CV
Automatically monitor new application emails across Gmail, Zapier Tables, and Jira Software Cloud. Create and update candidate issues and acknowledge applicants when applications arrive, candidates match, or attachments appearβso you can triage issues, attach resumes, and clear inboxes without manual follow-up.
How this automation creates candidate issue records
When application emails pile up in inboxes, response times slip and candidate context gets lost. This automation extracts candidate details and attachments, creates issues in Jira Software Cloud, and archives handled messagesβso your team can move faster.
Gmailor swap with your favorite app
2.Finds issue project mappings
Integrate Zapier Tables and mapping data to look up the target issue project for each application.
Zapier Tablesor swap with your favorite app
3.Extracts candidate message details
Integrate Formatter by Zapier and data parsing to extract candidate message content for the issue description.
Formatter by Zapieror swap with your favorite app
4.Normalizes quoted sender names
Integrate Code by Zapier and name cleanup tools to normalize the quoted sender name for the issue summary.
Code by Zapieror swap with your favorite app
5.Creates candidate issue and attaches CVs
Integrate Jira Software Cloud and issue tracking tools to create the candidate issue and attach email files.
Jira Software Cloudor swap with your favorite app
6.Sends acknowledgement and labels
Integrate Gmail and email labeling tools to send an acknowledgement and archive the source message.
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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