1.Captures new form submission
Integrate Ninja Forms and form submission tools to trigger candidate capture by collecting the application payload for storage.
Create candidate CRM record from application form
Automatically monitor job application submissions across Ninja Forms and Salesforce. Create and update candidate records when new application submitted, job ID provided, or CV URL receivedβso you can enrich job context, standardize phone matching, and store candidate rows without manual data entry.
How this automation accelerates candidate capture
When new form submissions arrive, applicants can get stuck waiting for manual capture and enrichment. This automation monitors Ninja Forms submissions and prepares job details and contact data, so your team can create or update Salesforce contacts and Zapier Tables records instantlyβwithout chasing files.
Ninja Formsor swap with your favorite app
2.Fetches job posting content
Integrate Webhooks by Zapier and HTTP utilities to get the job posting when a job id is present for formatting.
Webhooks by Zapieror swap with your favorite app
3.Formats clean job description
Integrate AI by Zapier and text processing tools to remove HTML and return a clean job description for notes.
AI by Zapieror swap with your favorite app
4.Normalizes applicant phone
Integrate Formatter by Zapier and data normalization tools to convert the submitted phone field to a consistent format.
Formatter by Zapieror swap with your favorite app
5.Finds or creates contact
Integrate Salesforce and CRM tools to find by email, update contact fields, or create a new candidate contact record.
Salesforceor swap with your favorite app
6.Creates candidate and CV rows
Integrate Zapier Tables and database tools to create candidate and CV rows with the CV URL and submission context.
Zapier Tablesor swap with your favorite app
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- View all
Explore all job application management automations
Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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