1.Detect new form submission
Integrate Gravity Forms and form processing tools to catch each new job application submission and trigger candidate triage.
Create candidate card and log applicant row for hiring
Automatically monitor new job application submissions across Gravity Forms and Trello and Microsoft Excel. Create candidate triage cards and log applicant rows when new CV or cover links are extracted, dates are formatted, or priority details appearβso you can review faster, keep records clean, and route applicants without manual spreadsheet work.
How this automation accelerates your candidate triage
When new form submissions land in Gravity Forms, applications can sit unprocessed and review queues fall behind. This automation extracts attachments and normalizes submission data, then creates Trello cards and adds Microsoft Excel rowsβso your team can review with up to date context.
Gravity Formsor swap with your favorite app
2.Extract attachments and links
Integrate AI by Zapier and document parsing tools to extract the CV link and optional motivation letter link from uploads.
AI by Zapieror swap with your favorite app
3.Normalize dates and sources
Integrate Formatter by Zapier and analytics tools to format submission dates, compute due dates, and split utm source values.
Formatter by Zapieror swap with your favorite app
4.Create card for review list
Integrate Trello and workflow boards to create a card in the review list with attachments, details, and due date mapping.
Trelloor swap with your favorite app
5.Add applicant row to worksheet
Integrate Microsoft Excel and spreadsheet automation to add a new worksheet row with core fields and utm values.
Microsoft Excelor swap with your favorite app
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Explore all job application management automations
Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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