1.Catches applicant submission webhook
Integrate Webhooks by Zapier to receive incoming applicant submissions and to start creation of records for intake processing.
Create applicant records from webhook leads into systems
Automatically catch applicant submission webhooks across Webhooks by Zapier, Zapier Tables, Formatter by Zapier, and Microsoft Excel. Create and update records when webhook lead arrives, applicant payload posts, or submissions include required fieldsβso you can build a timestamped table, append a reporting row, and post to your ATS without manual data entry.
How this automation accelerates applicant intake to your ATS
When applicant submission webhooks arrive, delays can slow recruiter screening and cause missed follow-through. This automation catches hooks and creates table records and formatted timestamps, filters valid submissions, appends Excel rows, and posts structured intake payloadsβso your team can move faster.
Webhooks by Zapieror swap with your favorite app
2.Creates timestamped table record
Integrate Zapier Tables and reporting tools to create a new table record and to map webhook fields to columns.
Zapier Tablesor swap with your favorite app
3.Formats record timestamp
Integrate Formatter by Zapier and analytics tools to format the table timestamp and to prepare it for reporting and posting.
Formatter by Zapieror swap with your favorite app
4.Filters qualified submissions
Integrate Filter by Zapier and validation tools to continue only submissions with email and basic qualification rules.
Filter by Zapieror swap with your favorite app
5.Adds row for reporting
Integrate Microsoft Excel and spreadsheet reporting tools to append a row with formatted timestamp and applicant fields.
Microsoft Excelor swap with your favorite app
6.POSTs structured ATS payload
Integrate Webhooks by Zapier and ATS intake tools to send structured JSON to your ATS endpoint for recruiter review.
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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