1.Detect signed document completion
Integrate SignNow and document submission metadata to trigger applicant creation when a template-based application is completed and signed.
Create applicant records from signed contractor forms fast
Automatically monitor signed application documents across SignNow and recruiting tools. Create and update applicant records when documents are completed, signed PDF submitted, or required fields changeβso you can capture details, attach the signed file, and update status without manual data entry.
How this automation speeds up applicant onboarding
When a document completed event happens in SignNow, delays can slow safety and HR clearance. This automation extracts applicant fields and normalizes metadata, then creates and updates applicant records with the signed PDF attachmentβso your team can start clearance immediately.
SignNowor swap with your favorite app
2.Extract fields from PDF
Integrate Formatter by Zapier and document processing tools to convert or prepare the PDF and normalize dates for extracted values.
Formatter by Zapieror swap with your favorite app
3.Create applicant record in Airtable
Integrate Airtable and candidate record databases to map extracted fields, set initial status, and attach the completed PDF.
Airtableor swap with your favorite app
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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