1.Starts sub-zap on new submission
Integrate Sub-Zap by Zapier and automation workflows to start the process for new incoming applications.
Create applicant records from qualified job applications for screening
Automatically convert incoming application submissions into candidate contacts and linked application records across Airtable and Zapier. Create and update when application submitted, email address present, or new position selectedβso you can capture candidate data, create review records, and set status without manual paperwork.
How this automation creates candidate records faster
When incoming application submissions arrive, delays cause missed review windows and data cleanup. This automation filters submissions, finds or creates contacts, and creates application recordsβso your team can review candidates sooner.
Sub-Zap by Zapieror swap with your favorite app
2.Continues only when email is present
Integrate Filter by Zapier and form validation tools to continue only qualifying submissions to trigger contact matching.
Filter by Zapieror swap with your favorite app
3.Finds or creates contact in People
Integrate Airtable and contact matching tools to find record by email and map fields to create or return a contact record.
Airtableor swap with your favorite app
4.Pauses for 5 minutes
Integrate Delay by Zapier and dedupe timing tools to pause 5 minutes to reduce race conditions before creating the application.
Delay by Zapieror swap with your favorite app
5.Creates application record in Applications
Integrate Airtable and recruiting data management to create the Applications record and set status to your new-app review stage.
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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Allen Lai, Head of Customer Experience
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