1.Catches hook submission
Integrate Webhooks by Zapier and form endpoints to capture raw JSON and pass submission details to parsing.
Create applicant records from form webhooks into database
Automatically turn form webhook submissions into structured applicant records across Webhooks by Zapier, Code by Zapier, Airtable, and MailerSend. Send hiring alerts when new form webhook fires, file links arrive, or submission data updatesβso you can parse applications, create job-linked records, and notify staff without manual data entry.
How this automation creates application records fast
When form webhook submissions arrive, manual processing can delay review and increase back-and-forth. This automation parses application data, finds or creates the right job, and creates application records plus sends a hiring notificationβso your team can review same day.
Webhooks by Zapieror swap with your favorite app
2.Parses and normalizes applicant JSON
Integrate Code by Zapier and data transformation tools to parse raw JSON and normalize dates and file links.
Code by Zapieror swap with your favorite app
3.Finds or creates matching job
Integrate Airtable and database tools to find a job by title and client reference or create the job record.
Airtableor swap with your favorite app
4.Creates application linked to job
Integrate Airtable and candidate record management tools to create the application record with fields and links.
5.Sends hiring notification email
Integrate MailerSend and email delivery tools to notify hiring staff with the summary and file links for review.
MailerSendor swap with your favorite app
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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