1.Catch applicant webhook submissions
Integrate Webhooks by Zapier and applicant intake systems to extract core submission fields like submission id, contact info, and message.
Create applicant record and sheet row from webhook
Automatically catch applicant payloads across Webhooks by Zapier, Formatter by Zapier, Google Sheets, and Code by Zapier. Create and update when new application submitted, hook payload received, or submission payload arrivesβso you can create applicant records, save spreadsheet rows, and attach summaries without manual data entry.
How this automation accelerates applicant onboarding
When applicant webhook submissions arrive but records stay scattered, delays and mistakes pile up in your ATS and recruiting sheets. This automation catches submission payloads, cleans and formats fields, then creates your Google Sheets row and posts the applicant to your ATS with a Base64 summary attachmentβso your team can onboard applicants faster.
Webhooks by Zapieror swap with your favorite app
2.Clean message and format timestamp
Integrate Formatter by Zapier and data preparation tools to format timestamps and clean message whitespace before saving.
Formatter by Zapieror swap with your favorite app
3.Create spreadsheet row in recruitment sheet
Integrate Google Sheets and spreadsheet mapping tools to create a recruitment row with name, contact, campaign, notes, and time.
Google Sheetsor swap with your favorite app
4.Build Base64 summary file for attachment
Integrate Code by Zapier and file generation tools to combine submission fields and return a Base64 attachment file.
Code by Zapieror swap with your favorite app
5.Post applicant payload to ATS endpoint
Integrate Webhooks by Zapier and API delivery tools to post the applicant JSON payload with the Base64 summary to your ATS.
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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