1.Catches hook submission payload
Integrate Webhooks by Zapier and webhook intake tools to receive raw submission payloads and map source fields to applicant inputs.
Create applicant record and send confirmation to submitter
Automatically catch new recruitment form webhook submissions across Webhooks by Zapier and Code by Zapier. Send a confirmation email when submitter email exists, create applicant records in your ATS, and normalize application timestamps β so you can avoid manual data entry and delays.
How this automation creates applicant records
When recruitment webhooks arrive with missing context, submissions can stall and HR teams spend time re-entering details. This automation builds an ATS payload and posts it, then sends a confirmation emailβso your team can keep applicants informed without chasing submissions.
Webhooks by Zapieror swap with your favorite app
2.Normalizes dates and builds ATS payload
Integrate Code by Zapier and data formatting tools to normalize date formats and build the ATS JSON payload.
Code by Zapieror swap with your favorite app
3.Posts payload to ATS ingest endpoint
Integrate Webhooks by Zapier and ATS ingest endpoints to post the constructed payload as the request body.
4.Continues only with submitter email
Integrate Filter by Zapier and routing rules to continue only when an applicant submitter email is present.
Filter by Zapieror swap with your favorite app
5.Sends confirmation email
Integrate Microsoft Exchange and email templates to send confirmation messages to the submitter with next steps.
Microsoft Exchangeor swap with your favorite app
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Step 1
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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