1.Detect new lead
Integrate Facebook Lead Ads and reporting tools to capture new ad submissions to trigger downstream outreach.
Create applicant record and notify hiring coordinators immediately
Automatically monitor new ad submissions across Facebook Lead Ads and analytics tools. Start timed follow-up by creating tracker rows and sending Gmail and ClickSend SMS outreach when new ad submissions, leads enter pipeline, or campaign entries arriveβso you can add candidates to your tracker, trigger email follow-up, and send SMS outreach without manual outreach.
How this automation accelerates your applicant follow-up
When a new lead arrives from Facebook Lead Ads, delays in intake and follow-up can cause missed opportunities. This automation looks up blacklist matches and creates tracker rows and sends timed Gmail and ClickSend SMS outreachβso your team can respond at the right time.
Facebook Lead Adsor swap with your favorite app
2.Look up blacklist match
Integrate Google Sheets and data validation tools to match lead email against blacklist worksheets to filter repeats.
Google Sheetsor swap with your favorite app
3.Block matched leads
Integrate Filter by Zapier and routing rules to continue only for non matching leads to stop duplicate applicants.
Filter by Zapieror swap with your favorite app
4.Create tracker candidate
Integrate Google Sheets and data mapping tools to map submission fields into hiring tracker columns to store new candidates.
5.Wait before outreach
Integrate Delay by Zapier and timing tools to wait 30 minutes before outreach to pace follow-ups.
Delay by Zapieror swap with your favorite app
6.Send initial email outreach
Integrate Gmail and email templates to send personalized initial email follow-up to start the outreach sequence.
Gmailor swap with your favorite app
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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