1.Catch Hook on form submission
Integrate Webhooks by Zapier and form submission tools to catch hook events and trigger ATS capture.
Add website applicants to ATS and notify hiring team
Automatically catch hook website form submissions across Webhooks by Zapier, Email by Zapier, Formatter by Zapier, and Paths by Zapier. Create and update when applicant submits, job title drives vacancy lookup, or email matches an existing candidateβso you can capture candidates, update ATS records, and notify recruiters without manual inbox triage.
How this automation protects fast candidate capture
When website form submissions land without an automated flow, candidates can go unseen and follow-up slows down. This automation catches submissions, notifies the hiring inbox and applicant, and updates ATS candidate recordsβso your team can respond while intent is highest.
Webhooks by Zapieror swap with your favorite app
2.Sends hiring inbox alert
Integrate Email by Zapier and email notification systems to send internal notification and route applicant details to the hiring inbox.
Email by Zapieror swap with your favorite app
3.Sends applicant confirmation
Integrate Email by Zapier and applicant messaging tools to send confirmation and set reply to the applicant email.
4.Encode vacancy qualifier string
Integrate Formatter by Zapier and encoding tools to URL encode a vacancy qualifier string from the job title for lookup.
Formatter by Zapieror swap with your favorite app
5.Find vacancy and candidate
Integrate Webhooks by Zapier and API lookup tools to call the ATS search endpoint for vacancy ID and candidate by email.
6.Branch on ATS match result
Integrate Paths by Zapier and routing rules to branch between update and create flows based on the email match result.
Paths by Zapieror swap with your favorite app
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Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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