1.Detect new lead submission
Integrate Facebook Lead Ads and lead-capture forms to detect new leads and route them for qualification.
Add new applicant and start candidate outreach workflow
Automatically monitor new lead submissions across Facebook Lead Ads and Google Sheets. Automatically create and launch outreach when lead emails pass allowlist checks, phone numbers are present, or candidates are not yet trackedβso you can notify recruiters, start timed email and SMS outreach, and avoid manual follow-up.
How this automation accelerates your candidate outreach
When new leads arrive, hiring teams often spend time adding applicants and manually starting outreach. This automation qualifies leads and launches candidate outreach and notificationsβso your team can respond faster and reduce follow-up gaps.
Facebook Lead Adsor swap with your favorite app
2.Lookup row for blacklist
Integrate Google Sheets and spreadsheet lookup tools to look up blacklist entries and stop on matches.
Google Sheetsor swap with your favorite app
3.Create candidate tracker row
Integrate Google Sheets and spreadsheet mapping tools to create a candidate record and store form details.
4.Send internal notification email
Integrate Gmail and email templates to notify the hiring contact with candidate details and context.
Gmailor swap with your favorite app
5.Pause before outreach
Integrate Delay by Zapier and timing rules to wait the configured interval before outreach sends.
Delay by Zapieror swap with your favorite app
6.Send welcome email outreach
Integrate Gmail and email templates to send a welcome email with intro fields and the right recipient.
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Add ad campaign applicants to candidate tracker sheet
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Add ad form applicants to ATS and tracker
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Add ad form applicants to candidate sheet and notify
Your ad form candidate submissions land without structured tracking, leaving recruiters missing contact context and location for scheduling site visits. Theyβre logged centrally and owners are alerted so recruiters can qualify and reach out the same day.
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Add ad form applicants to contact and ATS
Your ad-form applicants arrive inconsistently, leaving recruiters and marketing without unified contact records. Capture and standardize applicants so coordinators can screen and outreach same day.
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Add ad form applicants to shared candidate tracker
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Add ad leads to hiring tracker for recruiters
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Add and update applicant records from new bookings
Bookings arrive with no applicant match, leaving coordinators unprepared. The flow creates or updates applicant records so coordinators have interview-ready context same day.
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Add applicant and resume link to tracking sheet
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- View all
Explore all job application management automations
Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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Allen Lai, Head of Customer Experience
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