1.Monitors hiring inbox for new emails
Integrate Gmail and email parsing tools to map subject, message, sender, and attachment URLs for candidate intake.
Add candidate records from hiring emails and attachments
Automatically watch new email matching search across Gmail for application submissions and attachments. Create and update candidate records when hiring emails arrive, emails include PDF files, or emails include ZIP filesβso you can extract canonical senders, store resumes, and skip duplicate entries without manual inbox processing.
How this automation accelerates candidate intake
When new email matching search finds a hiring inbox message, delays can leave submissions untracked and attachments misplaced. This automation parses application emails and creates candidate records and stores attachmentsβso your team can review complete entries without manual inbox work.
Gmailor swap with your favorite app
2.Normalizes sender email for matching
Integrate Code by Zapier and email formatting tools to extract fallback email and normalize sender for lookups.
Code by Zapieror swap with your favorite app
3.Filters only PDF or ZIP attachments
Integrate Filter by Zapier and attachment checks to continue only when PDF or ZIP attachments are present.
Filter by Zapieror swap with your favorite app
4.Finds candidate record by email
Integrate Zapier Tables and lookup tools to match canonical email and return the first existing candidate record.
Zapier Tablesor swap with your favorite app
5.Calls candidate intake subflow
Integrate Zapier and document storage to create the candidate record and store PDF and ZIP attachments.
Email by Zapieror swap with your favorite app
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Explore all job application management automations
Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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