1.Catches refund webhook
Integrate Webhooks by Zapier and webhook handling to catch the incoming refund event and to start a unified case workflow.
Create refund case records and sales tracking entries
Automatically convert refund webhook events into auditable refund case records and sales tracking entries across Whop, Airtable, and Google Sheets. Create and update when membership context and amounts normalize, so you can reconcile cases fast without manual reporting.
How this automation accelerates refund reconciliation
When refund webhooks arrive without a single record, cases stall and reconciliation gets inconsistent. This automation catches webhook data, creates refund case records and updates attribution, and appends ledger rowsβso your team can reconcile faster.
Webhooks by Zapieror swap with your favorite app
2.Retrieves membership details
Integrate Whop to look up membership context and to map membership email and metadata into case fields.
Whopor swap with your favorite app
3.Normalizes dates and amounts
Integrate Formatter by Zapier to convert timestamps and to format amounts into clean values for downstream record creation.
Formatter by Zapieror swap with your favorite app
4.Creates refund case record
Integrate Airtable to create a Refund Cases record and to store contact, dates, fee label, and payment reference.
Airtableor swap with your favorite app
5.Updates refunded attribution
Integrate Code by Zapier to update Hyros attribution status, to match sale by order id or amount plus date, and to mark it refunded.
Code by Zapieror swap with your favorite app
6.Appends period ledger row
Integrate Google Sheets to find the right period worksheet and to append a ledger row with refund amounts and source reference.
Google Sheetsor swap with your favorite app
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Step 1
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