Gmail + Infraspeak

Generate work orders in Infraspeak for new labeled emails in Gmail

Efficiently streamline your workflow by using this integration between Gmail and Infraspeak. Whenever you receive a new labeled email in your Gmail inbox, a work order is instantly created in Infraspeak, taking away the manual task of data entry. It's a seamless automation solution that ensures rapid response to emails and enhances productivity in handling work orders.

When this happens...
New Labeled Email
Triggers when you label an email.
TriggerScheduled
automatically do this!
Create Work Order
Creates a new Work order
ActionWrite

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Supported triggers and actions

What does this mean?

- Label/Mailbox
- Search String
Trigger
Scheduled
Try It
- Label/MailboxRequired
Trigger
Scheduled
Try It
- Search StringRequired
Trigger
Scheduled
Try It
- Label/Mailbox
Trigger
Scheduled
Try It
- SubjectRequired
- To
- Cc
- Bcc
- From
- From Name
- Body Type
- BodyRequired
- Signature
- Label/Mailbox
- Attachments
Action
Write

- NameRequired
Action
Write
- Message to Remove Label(s) FromRequired
- Label(s) to RemoveRequired
Action
Write

- Search StringRequired
Action
Search
Approved Work Order
Triggers when a work order is approved.
Trigger
Instant
Try It
Confirmed Sell Order
Triggers when a sell order is confirmed.
Trigger
Instant
Try It
New Planned Job Order of a Work Order
Triggers when a new planned job is created from a work order.
Trigger
Instant
Try It
New Work Order
Triggers when a new work order is reported.
Trigger
Instant
Try It
- Work Order NumberRequired
Action
Write
- Work Order NumberRequired
- Work Order closed successfully
- Description
Action
Write
- Client NameRequired
- Client Code
- NIF
- Address
- Postal Code
- City
- Latitude
- Longitude
Action
Write
- Work Order NumberRequired
Action
Write

New Label
Triggers when you add a new label.
Trigger
Scheduled
Try It
- Label/Mailbox
Trigger
Scheduled
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Scheduled
Try It
- Label(s) to Add
- Message to be LabeledRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Body Type
- BodyRequired
- Signature
- Label/Mailbox
- Attachments
Action
Write
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body Type
- BodyRequired
- Signature
- Label/Mailbox
- Attachments
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- Body Type
- BodyRequired
- Label/Mailbox
- Attachments
Action
Write
- Search StringRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body Type
- BodyRequired
- Signature
- Label/Mailbox
- Attachments
Action
Search or write
Closed Work Order
Triggers when a work order is closed.
Trigger
Instant
Try It
Confirmed Work Order
Triggers when a (completed) work order is confirmed.
Trigger
Instant
Try It
New Planned Event of a Planned Job Order
Triggers when a planned event is created from a planned job order.
Trigger
Instant
Try It
Started Work Order
Triggers when a work order is started.
Trigger
Instant
Try It
- Work Order NumberRequired
- Description
- Pause Reason
Action
Write
- Work Order NumberRequired
Action
Write
- ClientRequired
- LocationRequired
- AreaRequired
- TypeRequired
- PriorityRequired
- Description
Action
Write
- Description
Action
Search

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

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About Infraspeak

Infraspeak is a mobile and cloud-based platform that helps maintenance/facility managers and technicians track and manage assets, buildings and locations. Highly customisable, Infraspeak centralises stock, reduces costs, manages corrective and preventive maintenance.

Help

Related categories

Task Management

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Gmail + Infraspeak

Generate work orders in Infraspeak for new labeled emails in Gmail

New Attachment

Label/Mailbox

Search String

New Labeled Email

New Email Matching Search

Search StringRequired

New Thread

Label/Mailbox

Create Draft

SubjectRequired

To

Cc

Bcc

From

From Name

Body Type

BodyRequired

Signature

Label/Mailbox

Attachments

Create Label

NameRequired

Remove Label from Email

Message to Remove Label(s) FromRequired

Label(s) to RemoveRequired

Find Email

Search StringRequired

Approved Work Order

Confirmed Sell Order

New Planned Job Order of a Work Order

New Work Order

Approve a Work Order

Work Order NumberRequired

Close a Work Order

Work Order NumberRequired

Work Order closed successfully

Description

Create Client

Client NameRequired

Client Code

NIF

Address

Postal Code

City

Latitude

Longitude

Start a Work Order

Work Order NumberRequired

New Label

New Email

Label/Mailbox

New Starred Email

Add Label to Email

Label(s) to Add

Message to be LabeledRequired

Create Draft Reply

Trigger Instructions

ThreadRequired

To

Cc

Bcc

From

From Name

Body Type

BodyRequired

Signature

Label/Mailbox

Attachments

Send Email

To

Cc

Bcc

From

From Name

Reply To