Gmail + Infraspeak

Gmail + Infraspeak integrations

Create new Infraspeak work orders from matching Gmail emails

This workflow enables you to streamline and speed up your maintenance duties. When a new Gmail message meets your specified search criteria, it instantly generates a work order in Infraspeak. It simplifies your email management and guarantees that all critical tasks in your mailbox will automatically convert into work orders, letting you focus more on fixing issues and less on administrative work.

When this happens...
New Email Matching SearchTriggers when you receive a new email that matches a search string you provide.
TriggerPolling
automatically do this!
Create Work OrderCreates a new Work order
ActionWrite

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More things you can do with Gmail and Infraspeak

Discover other triggers and actions you can use with Gmail and Infraspeak

- Label or mailbox
- Search keywords
Trigger
Polling
Try It
- Label or mailbox
  Required
Trigger
Polling
Try It
- Label or mailbox
Trigger
Polling
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Polling
Try It
- Label
  Required
- Message
  Required
Action
Write

- Message
  Required
Action
Write
- Trigger_instructions
- Thread
  Required
- To
- Cc
- Bcc
- From
- From_name
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
Action
Write

- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
  Required
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Send message to Google Contacts Group/Label
Action
Write
- Thread
  Required
- Label(s) to remove
  Required
Action
Write
- Message ID
  Required
- Attachment Filename
  Required
- Attachment Size
Action
Search
- Search String
  Required
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
  Required
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Send message to Google Contacts Group/Label
Action
Search or write
Closed Work Order
Triggers when a work order is closed.
Trigger
Instant
Try It
Confirmed Work Order
Triggers when a (completed) work order is confirmed.
Trigger
Instant
Try It
New Planned Event of a Planned Job Order
Triggers when a planned event is created from a planned job order.
Trigger
Instant
Try It
Started Work Order
Triggers when a work order is started.
Trigger
Instant
Try It
- Work Order Number
  Required
- Description
- Pause Reason
Action
Write
- Work Order Number
  Required
Action
Write
- Client
  Required
- Location
  Required
- Area
  Required
- Type
  Required
- Priority
  Required
- Description
Action
Write
- Description
Action
Search

New Label
Triggers when you add a new label.
Trigger
Polling
Try It
- Label or mailbox
  Required
Trigger
Polling
Try It
- Search keywords
  Required
Trigger
Polling
Try It
- Label/Mailbox
Trigger
Polling
Try It
- Message
  Required
Action
Write
- To
- Cc
- Bcc
- Subject
  Required
- From
- From_name
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Recipient_instructions
Action
Write
- Name of label
  Required
Action
Write
- Message
  Required
- Label(s) to remove
  Required
Action
Write
- Trigger_instructions
- Thread
  Required
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
Action
Write
- Search String
  Required
Action
Search
Approved Work Order
Triggers when a work order is approved.
Trigger
Instant
Try It
Confirmed Sell Order
Triggers when a sell order is confirmed.
Trigger
Instant
Try It
New Planned Job Order of a Work Order
Triggers when a new planned job is created from a work order.
Trigger
Instant
Try It
New Work Order
Triggers when a new work order is reported.
Trigger
Instant
Try It
- Work Order Number
  Required
Action
Write
- Work Order Number
  Required
- Work Order closed successfully
- Description
Action
Write
- Client Name
  Required
- Client Code
- NIF
- Address
- Postal Code
- City
- Latitude
- Longitude
Action
Write
- Work Order Number
  Required
Action
Write

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

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About Infraspeak

Infraspeak is a mobile and cloud-based platform that helps maintenance/facility managers and technicians track and manage assets, buildings and locations. Highly customisable, Infraspeak centralises stock, reduces costs, manages corrective and preventive maintenance.

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