When this happens...
CalendlyInvitee Created
Then do this...
GmailCreate Draft

Sometimes you need more than a meeting confirmation email; set up your responses and follow-up questions automatically and you won't waste any time getting them out. Once active, this Zap will trigger with each new event someone adds on your Calendly, creating a new draft email on Gmail so you can respond to them (or notify others) at your leisure.

How this Calendly-Gmail integration works

  1. A new event is created on Calendly
  2. Zapier automation creates a draft email on Gmail

Apps involved

  • Calendly
  • Gmail

Why Zapier?


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It's easy to connect Calendly + Gmail and requires absolutely zero coding experience—the only limit is your own imagination.

When this happens...
then do this!
Invitee Canceled

Triggers when an invitee cancels a scheduled event.

Create Draft

Create (but do not send) a new email message.

Invitee Created

Triggers when an invitee schedules an event.

Send Email

Create and send a new email message.

New Email Matching Search

Triggers when you receive a new email that matches a search string you provide.

Create Label

Creates a new label.

New Labeled Email

Triggers when you receive a new email and label it within two days.

Remove Label from Email

Remove a label from an email message.

New Attachment

Triggers when you receive a new attachment (triggers once per attachment).

Add Label to Email

Add a label to an email message.

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Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.

One of the most popular email services, Gmail keeps track of all your emails with treaded conversations, tags, and Google-powered search to locate find any message you need.

See Gmail Integrations