1.Catches booking payload submissions
Integrate Webhooks by Zapier and webhook handlers to extract meeting fields like email, meeting time, and meeting id.
Update CRM contact when a prospect schedules a meeting
Automatically catch booking payloads and submission details across Webhooks by Zapier and HubSpot. Update meeting status when booking payload arrives or meeting id posts or meeting time is submittedβso you can set meeting context, prioritize follow-up, and avoid manual CRM updates.
How this automation updates meeting context in HubSpot
When booking payloads arrive but CRM context stays outdated, follow-up gets delayed and prioritization suffers. This automation catches booking details, waits briefly, then finds and updates the right HubSpot contactβso your team can act on scheduled meetings.
Webhooks by Zapieror swap with your favorite app
2.Waits one minute before searching
Integrate Delay by Zapier and timing controls to pause for one minute to reduce race conditions.
Delay by Zapieror swap with your favorite app
3.Finds contact by email
Integrate HubSpot and CRM search to find the contact that matches the webhook email and retrieve a contact id.
HubSpotor swap with your favorite app
4.Updates contact meeting status
Integrate HubSpot and CRM field mapping to set the configured meeting status for scheduled meetings on the contact.
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