1.Monitors event start in 4 days
Integrate Google Calendar and calendar metadata tools to pull event details and pass attendee and timing info to the flow.
Flag unaccepted demo invites on contact records for reps
Automatically monitor demo event starts across Google Calendar and map attendee details to HubSpot contact records. Create and update when RSVP stays unaccepted, so you can flag no acceptance after 4 days, update last scheduled demo date, and prioritize outreach without manual follow-up.
How this automation protects rep outreach timing
When demo invitations sit unaccepted in Google Calendar, missed or late outreach can cost meeting momentum. This automation delays, filters demo events, and updates HubSpot contact records with acceptance flags and last scheduled demo datesβso your team can prioritize before the meeting.
Google Calendaror swap with your favorite app
2.Waits for RSVP status to stabilize
Integrate Delay by Zapier and workflow pacing tools to wait 20 minutes so RSVP response status updates before checks.
Delay by Zapieror swap with your favorite app
3.Screens for demo and no response
Integrate Filter by Zapier and event text checking to continue only when the demo is indicated and an attendee shows no response.
Filter by Zapieror swap with your favorite app
4.Cleans attendee emails for lookup
Integrate Formatter by Zapier and email formatting utilities to clean attendee addresses and produce a single email for matching.
Formatter by Zapieror swap with your favorite app
5.Finds contact and updates acceptance flag
Integrate HubSpot and CRM contact search tools to find or create the contact and update no acceptance after 4 days.
HubSpotor swap with your favorite app
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