1.Catch incoming candidate message
Integrate Webhooks by Zapier and webhook payload parsing to capture inbound candidate messages and start activity logging.
Create CRM lead email from incoming candidate message
Automatically capture inbound candidate messages across Webhooks by Zapier, Formatter by Zapier, Filter by Zapier, and Close. Create and update when new candidate message arrives, sender email validates, or a matching lead is foundβso you can create email log entries, attach timestamps, and give recruiters context without manual CRM entry.
How this automation logs candidate activity automatically
When incoming candidate messages arrive without structured logging, important context gets delayed or lost. This automation catches webhooks, extracts and validates sender details, and creates lead email entries in Closeβso your team can respond with immediate context.
Webhooks by Zapieror swap with your favorite app
2.Extract sender email from message
Integrate Formatter by Zapier and email extractor tools to pull an email-like address from the webhook payload to identify the sender.
Formatter by Zapieror swap with your favorite app
3.Validate sender email
Integrate Filter by Zapier and data validation tools to continue only for qualifying email addresses to keep logs clean.
Filter by Zapieror swap with your favorite app
4.Format message timestamp
Integrate Formatter by Zapier and date formatting tools to map the incoming timestamp into a consistent ISO value.
5.Find matching lead by email
Integrate Close and CRM lookup tools to search for a lead that matches the extracted sender email.
Closeor swap with your favorite app
6.Create email log on lead
Integrate Close and CRM logging tools to create a new lead email entry with the message body and formatted created date.
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Capture complete sales records with automated email logging, meeting logging, and call logging
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