1.Catches scheduler hook pings
Integrate Webhooks by Zapier and data mapping tools to catch Hook and map payload fields to scheduling time and participant contact data.
Send five-minute mobile reminders to your event attendees
Automatically catch Hook when your scheduler pings the workflow across Webhooks by Zapier and Zapier Tables and WOZTELL and Google Sheets and OpenAI. Create and update five-minute mobile reminders when scheduled ping arrives, event time falls in the lead window, or consent checks passβso you can generate messages, send WhatsApp reminders, and log sends without manual follow-up.
How this automation schedules WhatsApp reminders
When the scheduler pings and events are coming up soon, late outreach can reduce attendance. This automation catches the scheduler signal, finds eligible participants, generates reminder text, sends WhatsApp messages, and logs sendsβso your team can follow up without manual tracking.
Webhooks by Zapieror swap with your favorite app
2.Normalizes current time
Integrate Formatter by Zapier and time tools to format now into local date values for lead-time window checks.
Formatter by Zapieror swap with your favorite app
3.Computes comparison windows
Integrate Delay by Zapier and timing tools to add or subtract five to fifteen minutes for reminder window logic.
Delay by Zapieror swap with your favorite app
4.Finds matching scheduled participants
Integrate Zapier Tables and lookup tools to search your participant table for date and time window matches.
Zapier Tablesor swap with your favorite app
5.Generates motivational message
Integrate ChatGPT (OpenAI) and prompt templates to generate short reminder copy from participant name and event summary.
ChatGPT (OpenAI)or swap with your favorite app
6.Sends WhatsApp reminder
Integrate WOZTELL and messaging tools to send generated text to each recipient mobile number.
WOZTELLor swap with your favorite app
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Stay on top of recurring tasks with automated reminder scheduling, due date alerts, and follow-up messages
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