1.Triggers every hour
Integrate Schedule by Zapier and time-based automation tools to run hourly and trigger attendee checks for upcoming sessions.
Send SMS reminders to workshop attendees before start
Automatically monitor the hourly schedule across Zapier and find workshop session records in Airtable. Send SMS reminders and update outreach status when session dates match and sent flags are emptyβso you can notify attendees, personalize messages, and log last-sent dates without manual outreach tracking.
How this automation ensures timely attendee outreach
When hourly schedule triggers, missed reminders can reduce workshop attendance. This automation finds session records and sends ClickSend SMS messages, then updates Airtable outreach statusβso you can follow up at the right time.
Schedule by Zapieror swap with your favorite app
2.Finds matching session records
Integrate Airtable and data lookup tools to search for records matching the target session date to return attendee sessions.
Airtableor swap with your favorite app
3.Loops through attendee records
Integrate Looping by Zapier and record mapping tools to iterate each returned record and prepare personalized message fields.
Looping by Zapieror swap with your favorite app
4.Skips already messaged attendees
Integrate Filter by Zapier and session validation tools to continue only when sent-flag is not sent and dates match.
Filter by Zapieror swap with your favorite app
5.Sends SMS reminders
Integrate ClickSend SMS and message templates to send each reminder with session time and link placeholders to attendees.
ClickSend SMSor swap with your favorite app
6.Updates sent status and date
Integrate Airtable and record updates tools to mark sent-flag and write the last-sent date to Airtable.
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Streamline text message follow-up with automated message sends, appointment reminders, and contact updates
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