1.Catch incoming creator request
Receives the incoming partner or creator request payload so the workflow can start building a branded asset package.
Create branded asset folders and update CRM deals
Automatically catch partner and creator request payloads across Webhooks by Zapier, Google Sheets, Bannerbear, Google Drive, and HubSpot. Create and update asset folders and deal links when promo codes submit, CTA fields populate, or partner identifiers matchβso you can generate banner and QR images, upload shareable folder links, and update deals without manual data entry.
How this automation protects deal asset access
When partner or creator requests arrive, missing files and broken handoffs slow campaign teams down. This automation delays for rendering, generates banner and QR images, and uploads a shared folder link while updating the HubSpot dealβso your team can launch faster.
Webhooks by Zapieror swap with your favorite app
2.Wait for assets to render
Adds a short delay to allow external services time to prepare assets before generating and uploading images.
Delay by Zapieror swap with your favorite app
3.Look up or create partner record
Searches the configured worksheet by promo code or partner identifier, and creates a new row when no match exists.
Google Sheetsor swap with your favorite app
4.Create banner and QR images
Generates banner and QR images from the configured template set using promo code and CTA fields, and captures image URLs.
Bannerbearor swap with your favorite app
5.Create folder and upload files
Creates a request-named folder, uploads the generated images, and captures the folder share link.
Google Driveor swap with your favorite app
6.Update the deal with asset URL
Updates the matching HubSpot deal record with the folder share link as the canonical asset URL.
HubSpotor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Brandfolder, AI by Zapier, Code by Zapier, Webhooks by ZapierSwap with your favorite apps.
Add AI descriptions and structured tags to marketing assets
Your image assets lack searchable descriptions and consistent tags, making assets hard to find. Add AI descriptions and normalized tags automatically so visuals are campaign-ready same day.
- Apps: Flickr, Filter by Zapier, Paths by Zapier, BrandfolderSwap with your favorite apps.
Create brand asset in DAM from external photo uploads
Your photos tagged for brand use arrive uncatalogued, causing missing context and approval delays. Add vetted photos to your DAM so teams can find and use them before launch.
- Apps: Webhooks by Zapier, Airtable, Google Drive, Filter by ZapierSwap with your favorite apps.
Create brand assets folder and link to record
Your brand records lack a consistent assets folder, so creatives and managers can't find required files. Provide a shared folder and attach its link to the record so teams have access the same day.
- Apps: Webhooks by Zapier, Google Sheets, Bannerbear, Google Drive, HubSpotSwap with your favorite apps.
Create creator brand assets and link them to deal
Creator asset requests arrive as webhooks without folders or links, leaving campaign managers scrambling to share files. Get banners, QR images, and a shared folder linked to the deal so assets are available same day.
- Apps: Airtable, Paths by Zapier, Zapier TablesSwap with your favorite apps.
Create hosted image records from updated campaign assets
Your campaign images in your marketing table are inconsistent, delaying email and web asset availability. Hosted links get added to records automatically so coordinators can launch campaigns same day.
- Apps: Google Sheets, Google DriveSwap with your favorite apps.
Create product brand folders from updated sheet rows
Your product and brand rows lack a consistent folder, causing asset chaos and slowing campaign prep. Create standardized brand and product folders so teams access assets and launch same day.
- Apps: Zapier Forms, Short.io, Webhooks by Zapier, Dropbox, Zapier TablesSwap with your favorite apps.
Create QR and short link for feedback assets
Your form submissions lack ready QR images or short links, slowing distribution and audit. Produce short URLs, PNG QR files, and catalog entries so coordinators can share materials same day.
- Apps: Typeform, Google Sheets, Formatter by Zapier, Brandfolder, Delay by Zapier, SlackSwap with your favorite apps.
Create story intake record and add brand asset
Your program story submissions arrive untracked, delaying campaign content and reporting. It captures each submission, creates a brand asset, and notifies your team within minutes.
- Apps: Slack, Google DriveSwap with your favorite apps.
Save new channel files to shared content drive
Your social channel uploads are scattered, so marketing can't find finalized creative when scheduling. Files are saved to the shared content drive for campaign managers to access same day.
- Apps: Testimonial, Webhooks by Zapier, Delay by Zapier, Google Drive, Google SheetsSwap with your favorite apps.
Save new video testimonial to asset folder and tracker
Your testimonial videos land without central storage or contact context, forcing content managers to search and delay campaign assets. It saves the file and logs a tracker row for review same day.
- Apps: Google Drive, Formatter by Zapier, BoxSwap with your favorite apps.
Upload new files into organized brand asset folders
Your marketing files arrive unstructured in shared storage, delaying approvals and blocking content reuse. Save, rename, and place files into brand folders so managers access approved assets same day.
- View all
Explore all brand asset management automations
Organize brand assets faster with automated file routing, approval alerts, and asset tracking
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.