1.Detect new form submission
Integrate HubSpot and form processing tools to watch for new form submissions and start lead intake routing.
Add verified website form leads to intake sheet
Automatically monitor new form submissions in HubSpot and verify submitters by checking their email domain across Zapier Tables. Create intake alerts and add verified rows to your intake sheet while routing suspected spam to a separate sheetβso you can keep lead routing consistent and manual work low.
How this automation routes verified leads to your intake sheet
When new form submissions come in without domain verification, unqualified leads can slip through and team members waste time reviewing entries. This automation splits email domains, checks them against your allowlist, sends intake alerts, and creates verified rows in Google Sheetsβso your team can respond faster.
HubSpotor swap with your favorite app
2.Split email domain for lookup
Integrate Formatter by Zapier and email parsing tools to extract the email domain and prepare it for allowlist lookup.
Formatter by Zapieror swap with your favorite app
3.Lookup domain in spam prevention table
Integrate Zapier Tables and database lookup tools to find whether the extracted domain matches the configured allowlist.
Zapier Tablesor swap with your favorite app
4.Continue verified or route spam
Integrate Filter by Zapier and routing rules to continue only qualifying records and send non-matches to the spam path.
Filter by Zapieror swap with your favorite app
5.Send intake alert
Integrate SendGrid and email delivery tools to send an intake alert and set reply-to to the submitter email.
SendGridor swap with your favorite app
6.Add row to intake sheet
Integrate Google Sheets and spreadsheet tools to create a new intake row for verified submissions and write spam entries to a separate sheet.
Google Sheetsor swap with your favorite app
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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