1.Detect new form submission
Integrate Ninja Forms and form capture tools to detect a new quote request submission and trigger intake processing.
Create sales-ready quote leads from website request forms
Automatically capture new form submissions across Ninja Forms, Webhooks by Zapier, and Gmail. Get instant alerts when quote requests arrive, contact details are captured, or UTM tags are presentβso you can notify sales, populate lead intake records, and qualify same day without manual follow-up.
How this automation alerts sales and builds quote-ready leads
When a new quote request is submitted, delays can cost same-day follow-ups. This automation posts mapped lead data through Webhooks by Zapier and emails sales with the submission summaryβso your team can qualify leads immediately.
Ninja Formsor swap with your favorite app
2.Post lead payload to intake endpoint
Integrate Webhooks by Zapier and request mapping tools to post the full submission payload and map lead fields for intake.
Webhooks by Zapieror swap with your favorite app
3.Send sales internal notification
Integrate Gmail and email notification tools to send a sales inbox message with the contact details and next-step instruction.
Gmailor swap with your favorite app
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Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
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Rishi Shah, CEO and Co-Founder
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