1.Catch Hook receives new submission
Integrate Webhooks by Zapier and form capture tools to capture the incoming payload and timestamp to start lead ingestion.
Create qualified lead record and notify channels instantly
Automatically ingest web form submissions across Webhooks by Zapier and Formatter by Zapier. Create or confirm a lead record and send a welcome email plus messaging when submissions arrive, capture timestamps, or contact identifiers matchβso you can convert leads, update statuses, and notify channels without manual reporting.
How this automation accelerates your lead follow-up
When web form submissions arrive but leads are not created and messaged quickly, follow-up stalls and contact status can fall out of date. This automation captures submissions, creates or confirms contacts and timestamps, sends messaging, and sends a welcome emailβso your team can respond at first intent.
Webhooks by Zapieror swap with your favorite app
2.Formats capture date and timestamp
Integrate Formatter by Zapier and timezone utilities to format the timestamp and map capture date to power downstream updates.
Formatter by Zapieror swap with your favorite app
3.Creates or confirms contact
Integrate PlayFilm and contact matching tools to create a contact or update an existing one to return a contact ID.
PlayFilmor swap with your favorite app
4.Calls sub-zap for lead messaging
Integrate Sub-Zap by Zapier and messaging flow tools to pass contact details and campaign tags to trigger outreach.
Sub-Zap by Zapieror swap with your favorite app
5.Sends welcome email
Integrate Gmail and transactional email templates to map lead details and send the welcome message to complete outreach.
Gmailor swap with your favorite app
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Accelerate pipeline growth with automated lead capture, lead routing, and follow-up outreach
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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