1.Monitors new inquiry emails
Integrate Gmail and email inbox tools to trigger on a new lead query match and map the email into parsing.
Create pending lead records from inbound email inquiries
Automatically monitor new email inquiries matching your lead query across Gmail, AI by Zapier, Zapier Tables, SMS by Zapier, and Zapier Chatbots. Create and update when emails match your lead query, key details extract, or inquiry messages arriveβso you can parse lead info, create pending records, and notify staff without manual lead capture.
How this automation creates pending leads faster
When new email inquiries match your lead query, manual lead capture can miss timing and slow approval. This automation parses lead details, creates pending lead records, and sends staff and sender messagesβso your team can review and schedule without chasing inboxes.
Gmailor swap with your favorite app
2.Parses lead from email body
Integrate AI by Zapier and contact parsing tools to extract structured name, company, and job details from the email.
AI by Zapieror swap with your favorite app
3.Creates pending lead record
Integrate Zapier Tables and spreadsheet workflows to create a leads table record with status set to pending.
Zapier Tablesor swap with your favorite app
4.Sends SMS to staff phones
Integrate SMS by Zapier and alerting tools to send an on-call message with company, location, service, and price.
SMS by Zapieror swap with your favorite app
5.Sends lead acknowledgment message
Integrate Zapier Chatbots and chatbot routing to send a friendly confirmation using the parsed conversation key.
Zapier Chatbotsor swap with your favorite app
Automate your work, your way
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Explore all lead generation automations
Accelerate pipeline growth with automated lead capture, lead routing, and follow-up outreach
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
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