1.Detect new form submission
Integrate Gravity Forms and form capture tools to detect new submissions and create lead intake automatically.
Create lead record and notify your recruiters
Automatically capture new form submissions across Gravity Forms and Airtable. Create and update lead records and notify recruiters when submissions landβso you can route every intake, send recruiter emails, and confirm outreach without manual reporting.
How this automation captures leads and alerts recruiters
When new recruiting form submissions arrive, manual intake can delay outreach and lose warm opportunities. This automation creates lead records, finds the right recruiter, cleans message content, and emails recruiter and submittersβso your team can respond faster.
Gravity Formsor swap with your favorite app
2.Creates lead record
Integrate Airtable and CRM record templates to create a lead record and centralize contact details.
Airtableor swap with your favorite app
3.Finds matching recruiter
Integrate Airtable and recruiter database lookups to find the recruiter by linked page identifier.
4.Cleans recruiter template text
Integrate Formatter by Zapier and text normalization tools to clean template segments for clear messaging.
Formatter by Zapieror swap with your favorite app
5.Sends email to recruiter
Integrate Gmail and email outreach templates to send recruiter messages with lead details.
Gmailor swap with your favorite app
6.Sends email to submitter
Integrate Gmail and email outreach templates to email submitters with recruiter share fields and reply-to set.
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Explore all lead generation automations
Accelerate pipeline growth with automated lead capture, lead routing, and follow-up outreach
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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