1.Monitors new email matching search
Integrate Gmail and email parsing tools to capture conversation notification emails and pass the message body to the parser.
Create BDC follow-up tasks and leads from emails
Automatically convert inbound conversation emails across Gmail into structured leads in Zapier Tables. Create and update when conversation notification emails arrive or VIN indicators or trade-in signals appearβso you can create lead records, generate rep summaries, and launch BDC follow-up tasks without manual paperwork.
How this automation creates BDC follow-up at scale
When conversation notification emails land in Gmail, delays can slow BDC outreach. This automation parses email details, finds or creates lead records, and creates BDC follow-up tasksβso your team can respond faster.
Gmailor swap with your favorite app
2.Extracts contact and vehicle fields
Integrate Formatter by Zapier and data parsing tools to parse the email body and extract lead and vehicle details.
Formatter by Zapieror swap with your favorite app
3.Summarizes cleaned comments
Integrate ChatGPT (OpenAI) and natural language tools to generate a concise summary from cleaned comments.
ChatGPT (OpenAI)or swap with your favorite app
4.Finds existing leads by match
Integrate Zapier Tables and lead databases to search by email and full name and detect existing leads.
Zapier Tablesor swap with your favorite app
5.Creates lead record when missing
Integrate Zapier Tables and lead databases to create a new lead record with contact, vehicle, and summary details.
6.Creates BDC follow-up task
Integrate Asana and project management tools to create a BDC follow-up task and store details in task notes.
Asanaor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: WooCommerce, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add 2026 purchaser contacts to candidate outreach list
Your 2026 order updates lack a central contact record, leaving candidate emails scattered and outreach inconsistent. Centralize billing contacts so campaign managers can start outreach same day.
- Apps: WPForms, Formatter by Zapier, Microsoft Excel, Google SheetsSwap with your favorite apps.
Add 30-day trial signups to revenue and tracker sheets
Your 30-day trial signups arenβt recorded in revenue sheets, causing manual entry delays and missed outreach. It adds submissions to your revenue and lead trackers so reps can follow up same day.
- Apps: Webhooks by Zapier, Code by Zapier, HubSpotSwap with your favorite apps.
Add 5-day challenge opt-ins to your marketing database
Your challenge signups miss timestamps and field mapping, delaying onboarding and hindering segmentation. Record each signup with contact info and a unix timestamp so campaign managers can act same day.
- Apps: Webhooks by Zapier, Delay by Zapier, HubSpot, Filter by ZapierSwap with your favorite apps.
Add abandoned application emails to your lead list
Your abandoned account applications miss follow-up, letting qualified IRA prospects go cold. Capture emails into your lead list so campaign managers can start outreach same day.
- Apps: Webhooks by ZapierSwap with your favorite apps.
Add abandoned cart contacts to configured lead list
Your abandoned cart contacts aren't added to your lead list, leaving campaign managers without outreach-ready prospects. Keep them ready for recovery campaigns within minutes.
- Apps: ClickFunnels Classic, Delay by Zapier, Filter by Zapier, AirtableSwap with your favorite apps.
Add abandoned cart contacts to your tracking list
Your funnel drop-offs go untracked, leaving cart abandoners uncontacted. Add and segment those contacts into your cart-abandoners table so campaign managers can follow up same day.
- Apps: Webhooks by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add abandoned cart leads to central tracking sheet
Your abandoned cart leads arrive unstandardized and scattered, delaying outreach and donor recovery. It centralizes each submission with a timestamp so outreach can start same day.
- Apps: Webhooks by Zapier, MarketoSwap with your favorite apps.
Add abandoned checkout leads to marketing contacts list
Your checkout-start registrations create partial leads that sit unprocessed, delaying enrollment outreach. It adds those contacts to your marketing database so you can start recovery within minutes.
- Apps: Webhooks by ZapierSwap with your favorite apps.
Add abandoned checkout leads to nurture list quickly
Your abandoned checkout records arrive untracked, causing missed follow-ups and delayed nurture. Capture and push them into your campaign list so managers can start outreach same day.
- Apps: Webhooks by Zapier, Formatter by ZapierSwap with your favorite apps.
Add abandoned checkout leads to your campaign instantly
Abandoned checkout submissions lack structured contact data, leaving campaign lists incomplete and delaying outreach. Add and route those contacts for follow-up so marketing can reach prospects within minutes.
- Apps: Zoho Forms, Zapier Tables, Delay by Zapier, Email by Zapier, Amazon SESSwap with your favorite apps.
Add abandoned payment form entries to lead list
Your abandoned payment form submissions go untracked, stalling recovery outreach. This records submissions into your lead table and queues contacts for same-day recovery outreach.
- Apps: immedio Box, Google SheetsSwap with your favorite apps.
Add abandoned video viewers to a central tracking sheet
Your video viewers abandon playback without being captured, leaving campaign managers without follow-up context. Record and surface those viewers to the team so they can prioritize outreach same day.
- View all
Explore all lead generation automations
Accelerate pipeline growth with automated lead capture, lead routing, and follow-up outreach
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.