1.Detect new form response
Integrate Google Forms and form capture tools to detect a new applicant response and trigger lead intake.
Create applicant record, store files, and alert recruiters
Automatically capture new applicant form responses across Google Forms, Gmail, Google Drive, Google Sheets, and BotConversa. Get instant alerts when new applicant response, applicant email captured, or service selectedβso you can send confirmations, store files by sponsor, and update lead rows without manual follow-up.
How this automation accelerates applicant screening
When new applicant form responses arrive, delays can stall review and follow-up. This automation sends confirmations and recruiter alerts, creates sponsor folders and moves files, and records each lead in Google Sheetsβso your team can screen faster.
Google Formsor swap with your favorite app
2.Sends confirmation and team notification
Integrate Gmail and email routing tools to send confirmations and notify the recruitment inbox for each submission.
Gmailor swap with your favorite app
3.Finds or creates sponsor folder
Integrate Google Drive and folder management tools to create a sponsor-named folder and return its link.
Google Driveor swap with your favorite app
4.Moves uploaded files into folder
Integrate Google Drive and file storage workflows to move uploaded files from temporary locations into the sponsor folder.
5.Adds a lead row
Integrate Google Sheets and reporting systems to append a lead row with folder link and submission timestamp.
Google Sheetsor swap with your favorite app
6.Sends recruiter texts
Integrate BotConversa and messaging tools to send recruiter texts with applicant details and the sheet row link.
BotConversaor swap with your favorite app
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Accelerate pipeline growth with automated lead capture, lead routing, and follow-up outreach
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Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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