1.Detect new matching inquiry email
Integrate Gmail, inbox tools, and email parsing support to detect new inquiry email messages matching your configured search.
Capture inquiry emails into prospect records and alert team
Automatically monitor new inquiry emails in Gmail across Airtable and team chat tools. Create and update when inquiry email arrives, contact details extract, or meeting details appearβso you can create prospects, notify your team, and send acknowledgements without manual follow-up.
How this automation captures new prospects faster
When new inquiry emails hit your inbox, delays can stall lead capture and follow-up. This automation parses lead details and upserts prospect records and alerts your team and replies to sendersβso your team can respond faster.
Gmailor swap with your favorite app
2.Parse lead from email text
Integrate AI by Zapier and parsing tools to extract name, company, contact methods, meeting fields, and inquiry details.
AI by Zapieror swap with your favorite app
3.Find or create prospect record
Integrate Airtable and database tools to search by extracted email and create or update the prospect record.
Airtableor swap with your favorite app
4.Sync external contact data
Integrate Sub-Zap by Zapier and contact sync tools to send extracted contact details and the Airtable record link.
Sub-Zap by Zapieror swap with your favorite app
5.Send team alert message
Integrate Chatwork and team messaging tools to post an alert with a one line summary and the Airtable record link.
Chatworkor swap with your favorite app
6.Send acknowledgement email
Integrate Gmail and templated reply tools to send an acknowledgement using extracted email and meeting fields.
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Accelerate pipeline growth with automated lead capture, lead routing, and follow-up outreach
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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