1.Catch Hook registration payloads
Integrate Webhooks by Zapier and webhooks tools to capture registration payloads and trigger contact lookup flow.
Add program registrants to marketing list and email
Automatically catch program registration webhooks and match registrants into HubSpot contacts across marketing and email tools. Send a welcome message and submit the program form so you can grow your marketing list without manual data entry.
How this automation grows your marketing list
When registration payloads land without a clear path, leads can miss timely welcome outreach and form capture. This automation catches registration webhooks, finds or creates contacts, submits marketing forms, and sends welcome emailsβso your team can add registrants fast.
Webhooks by Zapieror swap with your favorite app
2.Find contact by email
Integrate HubSpot and CRM tools to find existing contacts by source email and create a new contact on no match.
HubSpotor swap with your favorite app
3.Delay CRM lookup by 1 minute
Integrate Delay by Zapier and timing tools to pause briefly so contact lookup completes before form submission and email.
Delay by Zapieror swap with your favorite app
4.Branch on lead status
Integrate Paths by Zapier and workflow rules to route by lead status so qualifying contacts keep status while others update it.
Paths by Zapieror swap with your favorite app
5.Submit configured form
Integrate HubSpot and form submission tools to record the program form submission with mapped names, emails, phones, and UTM values.
6.Send templated welcome email
Integrate Gmail and email templating tools to send a welcome message to the registrant and confirm outreach starts immediately.
Gmailor swap with your favorite app
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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