1.Detect invitee created
Integrate Calendly and scheduling data to trigger the booking capture flow for your tour lead pipeline.
Add new tour bookings to lead list and notify team
Automatically monitor tour booking invites across Calendly and Telegram and lead databases. Create and update tour lead records when invitee created, tour time set, or booking details submittedβso you can message the team, update your roster, and report on schedule changes without manual data entry.
How this automation captures tour leads fast
When tour booking invitees are created, delays can mean missed enrollment outreach and messy lead lists. This automation formats tour time, sends Telegram messages, and creates lead records in Zapier Tables and Google Sheetsβso your team can follow up quickly.
Calendlyor swap with your favorite app
2.Formats tour date and time
Integrate Formatter by Zapier and timezone tools to convert invitee scheduled start into formatted tour time.
Formatter by Zapieror swap with your favorite app
3.Sends enrollment message in chat
Integrate Telegram and messaging tools to deliver invitee details, formatted tour time, and reschedule or cancel links.
Telegramor swap with your favorite app
4.Creates booking record
Integrate Zapier Tables and database tools to create a lead record with booking fields and initial confirmation flags.
Zapier Tablesor swap with your favorite app
5.Adds row for reporting
Integrate Google Sheets and reporting spreadsheets to append booking data for exports and tour schedule tracking.
Google Sheetsor swap with your favorite app
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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