1.Catch Hook
Integrate Webhooks by Zapier and automation triggers to capture each incoming inquiry submission and start the routing workflow.
Add inquiry to nurture list and lead sheet
Automatically capture each inquiry and monitor incoming webhook submissions across Webhooks by Zapier, Email by Zapier, Google Sheets, and Autopilot Journeys. Send rotation-based emails and create sheet rows while adding contacts to a nurture listβso you can protect follow-up, reduce manual routing, and update records without reporting.
How this automation accelerates lead follow-up
When inquiry submissions arrive without a routing system, follow-up can stall and leads can be missed. This automation catches incoming inquiries, calculates round robin recipients, sends emails, creates Google Sheets rows, and adds contacts to Autopilot Journeysβso your team can follow up faster.
Webhooks by Zapieror swap with your favorite app
2.Increment rotation counter
Integrate Storage by Zapier and key-value storage to increment a persistent numeric key so you can drive round robin routing.
Storage by Zapieror swap with your favorite app
3.Compute rotation and recipient list
Integrate Formatter by Zapier and lookup tables to calculate modulo and resolve the recipient set to build a comma-separated list.
Formatter by Zapieror swap with your favorite app
4.Send notification email
Integrate Email by Zapier and email templates to map submission fields and send the inquiry to your configured partner inbox.
Email by Zapieror swap with your favorite app
5.Create spreadsheet row
Integrate Google Sheets and reporting tables to map fields, include submission timestamps, and store the resolved recipient list.
Google Sheetsor swap with your favorite app
6.Add contact to nurture list
Integrate Autopilot Journeys and audience lists to map email and name fields and add the contact to the nurture list.
Autopilot Journeysor swap with your favorite app
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Step 1
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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