1.Gmail new lead email
Integrate Gmail and inbox connectors to detect new inbox messages and to capture inbound leads.
Add incoming email leads to tracking sheet and notify team
Automatically monitor new email in Inbox across Gmail and analytics across Smartsheet and Microsoft Outlook. Get instant lead inbox notifications and create Smartsheet rows when new emails arrive, campaign keywords appear, or UTM markers showβso you can route leads and capture details without manual lead triage.
How this automation accelerates lead response
When a new inbox email arrives, slow triage can delay follow up and reduce conversions. This automation filters qualifying messages, adds them to Smartsheet, and sends internal notificationsβso your team can respond quickly.
Gmailor swap with your favorite app
2.Filter out auto replies
Integrate Filter by Zapier and email parsing tools to check subject and body patterns and to stop auto replies.
Filter by Zapieror swap with your favorite app
3.Add lead row to tracker
Integrate Smartsheet and spreadsheet mapping tools to map email fields and to add lead records.
Smartsheetor swap with your favorite app
4.Notify internal lead inbox
Integrate Microsoft Outlook and internal mailboxes to send a reply to your lead inbox and to alert owners.
Microsoft Outlookor swap with your favorite app
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Explore all lead generation automations
Accelerate pipeline growth with automated lead capture, lead routing, and follow-up outreach
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
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Rishi Shah, CEO and Co-Founder
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Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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