1.Catch Hook form submission
Integrate Webhooks by Zapier, form capture tools, and payload extractors to receive submission fields and map them to usable variables.
Add free tour signups to marketing prospect lists
Automatically catch Free Tour form submissions across Webhooks by Zapier, Zapier Tables, Pardot, and Formatter by Zapier. Automatically create prospect records, add them to the right marketing lists, and alert the team when test or special cases appear so you can protect lead routing, avoid duplicate entries, and keep outreach on time without manual follow-up.
How this automation routes free tour leads
When free tour signups arrive without automation, lead routing breaks and duplicates multiply. This automation captures form payloads, finds or creates records, maps needs to Pardot lists, and adds prospects and alerts automatically.
Webhooks by Zapieror swap with your favorite app
2.Find or creates record
Integrate Zapier Tables, spreadsheet-style data storage, and matching rules to find by work email and create a new row.
Zapier Tablesor swap with your favorite app
3.Find or creates prospect
Integrate Pardot, CRM contact data, and note fields to find by email and create a prospect with mapped properties.
Pardotor swap with your favorite app
4.Looks up list id
Integrate Formatter by Zapier, lookup tables, and endpoint routing to map form need values to a single Pardot list id.
Formatter by Zapieror swap with your favorite app
5.Adds prospect to list
Integrate Pardot, marketing lists, and internal notification logic to add the prospect to the mapped list when criteria match.
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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