1.Monitors calendar event start
Integrate Microsoft Outlook and scheduling tools to detect calendar event start for webinar messaging.
Send webinar join SMS to registrants
Automatically monitor calendar event start across Microsoft Outlook, Zapier Tables, and Podium. Get instant notifications when webinar subject matches, start time arrives, or the event beginsβso you can confirm registrations, personalize join messages, and text attendees without manual follow-up.
How this automation sends join texts on time
When a calendar event for a webinar starts, late outreach can reduce attendance and engagement. This automation filters qualifying webinars, finds registered attendees, and sends join messages through Podiumβso your team can reduce last minute coordination.
Microsoft Outlookor swap with your favorite app
2.Filters by webinar subject
Integrate Filter by Zapier and Zapier logic to continue only for matching event subjects to match configured webinars.
Filter by Zapieror swap with your favorite app
3.Finds matching registration records
Integrate Zapier Tables and database tools to look up registrations where event name matches the calendar subject.
Zapier Tablesor swap with your favorite app
4.Maps attendee fields for messaging
Integrate Looping by Zapier and data mapping tools to iterate line items and map names, phone numbers, and join links.
Looping by Zapieror swap with your favorite app
5.Sends join text messages
Integrate Podium and mobile messaging tools to send a join link message to each registrant with their display name.
Podiumor swap with your favorite app
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Explore all webinar management automations
Simplify webinar execution with automated registration routing, attendee tracking, and follow-up triggers
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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