1.Creates webinar scheduling record trigger
Integrate Zapier Tables, spreadsheet mapping tools, and scheduling databases to capture your new scheduling record fields into webinar planning data.
Create webinar event and log to schedule table
Automatically format webinar start times and create ON24 copy across Zapier Tables, AI by Zapier, and ON24. Create and update when a schedule record is added or an event time changes or a timezone is submittedβso you can create webinars, log schedule rows, and email coordinators without manual scheduling.
How this automation schedules webinars end to end
When a new scheduling record comes in, delays can disrupt live webinar start readiness. This automation converts the start time, creates or copies the ON24 event, logs the schedule row, and emails coordinatorsβso your team can launch on time.
Zapier Tablesor swap with your favorite app
2.Formats start time with ISO offset
Integrate AI by Zapier and time zone conversion tools to convert the source event time to ISO 8601 and apply the configured offset.
AI by Zapieror swap with your favorite app
3.Copies webcast event to create live event
Integrate ON24 and event configuration tools to create or copy the webinar using the formatted start time and mapped titles and campaign tags.
ON24or swap with your favorite app
4.Creates schedule row in Airtable
Integrate Airtable and join URL generation tools to create a schedule row linked to the ON24 event reference and scheduled time.
Airtableor swap with your favorite app
5.Sends coordinator email notification
Integrate Microsoft Office 365 and email templates to send coordinators a message with title, formatted start time, event reference, and join URL.
Microsoft Office 365or swap with your favorite app
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Explore all webinar management automations
Simplify webinar execution with automated registration routing, attendee tracking, and follow-up triggers
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