1.Detect new webinar registration
Integrate WebinarJam and EverWebinar to catch each new signup and trigger downstream contact updates.
Capture webinar signup and add to CRM and community
Automatically capture new registration submissions across WebinarJam and EverWebinar, Formatter by Zapier, HubSpot, and Circle. Create and update contacts, add engagement notes, and RSVP members when new signup or ticketed signup or paid attendee registrationβso you can avoid manual data entry.
How this automation scales webinar follow-up
When new webinar registrations land and get handled manually, contacts and outreach can lag behind actual intent. This automation captures signups and formats details, then creates or updates HubSpot contacts, logs engagement notes, and adds members to Circleβso your team can follow up faster.
WebinarJam / EverWebinaror swap with your favorite app
2.Normalizes contact name and phone
Integrate Formatter by Zapier, data transformation tools, and mapping fields to normalize name fields and phone formatting.
Formatter by Zapieror swap with your favorite app
3.Creates or updates HubSpot contact
Integrate HubSpot and form mapping to submit webinar details and create or update the contact by email.
HubSpotor swap with your favorite app
4.Creates engagement note
Integrate HubSpot and CRM notes to create a timestamped engagement note for webinar registration.
5.Adds member and applies tag
Integrate Circle, community tools, and RSVP actions to add the attendee and apply the registered tag.
Circleor swap with your favorite app
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Explore all event registration management automations
Simplify attendee signups with automated form capture, registration routing, and confirmation follow-up
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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