1.Captures new form submission
Integrate HubSpot and CRM fields to map full name, email, and webinar selection for attendee setup.
Add webinar signups to attendee list and messaging
Automatically capture webinar form submissions across HubSpot and send details into Zapier Tables. Create and update when new form submissions land, webinar selections are chosen, or confirmations need sendingβso you can create attendee records, schedule reminders, and message attendees without manual follow-up.
How this automation delivers confirmation and reminder messages
When new webinar signups arrive, follow-ups can lag and reminders can be mistimed. This automation captures submissions and orchestrates reminder scheduling and messagesβso your team can confirm attendees at the right moment.
HubSpotor swap with your favorite app
2.Finds or creates webinar record
Integrate Zapier Tables and event tables to find webinar details and create or update the webinar record.
Zapier Tablesor swap with your favorite app
3.Formats webinar datetime in UTC
Integrate Formatter by Zapier and timezone tools to convert the webinar date and time into formatted UTC.
Formatter by Zapieror swap with your favorite app
4.Schedules reminder delays
Integrate Delay by Zapier and scheduling logic to wait until reminder offsets before each webinar.
Delay by Zapieror swap with your favorite app
5.Calls reusable messaging flow
Integrate Sub-Zap by Zapier and messaging workflows to send confirmation and reminder messages to attendees.
Sub-Zap by Zapieror swap with your favorite app
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Simplify attendee signups with automated form capture, registration routing, and confirmation follow-up
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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