1.Detect tag applied registration
Integrate Keap and CRM tag rules to capture contact id and contact email to trigger attendee and roster lookups.
Add invited contact to event roster and send invite
Automatically monitor registration tag events in Keap across Google Calendar and Google Sheets. Automatically add attendees, update roster rows, and mark invites as sent when tags apply or changeβso you can keep event rosters current and avoid manual follow-up, spreadsheet edits, and coordinator confusion.
How this automation sends invites and protects your rosters
When registration tags apply, delayed coordination can lead to incorrect attendee rosters. This automation matches the event, adds the attendee, and updates spreadsheet rows and Keap tagsβso your team can keep invites timely without chasing updates.
Keapor swap with your favorite app
2.Find matching event
Integrate Google Calendar and scheduling data to find an event by title and date to map the event ID.
Google Calendaror swap with your favorite app
3.Wait before sending invites
Integrate Delay by Zapier and timing controls to wait 15 minutes so upstream systems finish before attendee invites.
Delay by Zapieror swap with your favorite app
4.Add attendee to event
Integrate Google Calendar and attendee details to add an attendee using the event ID and mapped name and email.
5.Lookup and create roster row
Integrate Google Sheets and spreadsheet tools to lookup by email and create a row on no match to store roster details.
Google Sheetsor swap with your favorite app
6.Set inviteSent and clear tag
Integrate Keap and CRM tagging to apply InviteSent and remove the registration tag to prevent reprocessing.
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Explore all event registration management automations
Simplify attendee signups with automated form capture, registration routing, and confirmation follow-up
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