1.Captures form submission
Integrate Gravity Forms and form submission data to capture registrant fields and guest list entries to start campaign enrollment.
Add event signups and guests to campaign audience
Automatically monitor new form submissions across Gravity Forms and Salesforce. Create and update when registrations are submitted, guest emails appear, or ticket quantities changeβso you can update contacts, set campaign seats, and add guests without manual CRM imports.
How this automation scales your event guest list
When new event form submissions arrive, signup data can sit unprocessed and cause campaign membership and guest counts to drift. This automation captures form registrants, updates Salesforce contacts, and adds primary and guest contacts to the campaignβso your team can confirm attendance capacity quickly.
Gravity Formsor swap with your favorite app
2.Finds or updates contact
Integrate Salesforce and CRM tools to search by email and map registrant fields to contact records to update contact data.
Salesforceor swap with your favorite app
3.Counts total guests and tickets
Integrate Code by Zapier and data parsing tools to parse the guest list and calculate total ticket count to set quantities.
Code by Zapieror swap with your favorite app
4.Adds primary contact to campaign
Integrate Salesforce and campaign management tools to add the primary contact to the campaign and set acquired quantity to tickets.
5.Iterates guests and enrolls them
Integrate Looping by Zapier and Salesforce to find or create guest contacts and add each to the campaign with guest-of linking.
Looping by Zapieror swap with your favorite app
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Explore all event registration management automations
Simplify attendee signups with automated form capture, registration routing, and confirmation follow-up
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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