1.Captures email sent event
Integrate Instantly and email campaign metadata tools to trigger the workflow with lead email and event context.
Send a personalized direct mail after outreach email sent
Automatically capture outreach email sent events across Instantly and route them to your direct mail flow. Create personalized letters when outreach email sent, campaign metadata arrives, or qualifying leads triggerβso you can extract addresses, find or create contact records, and avoid manual address lookup.
How this automation creates offline follow-up letters
When outreach email send events happen, delays in direct follow-up can slow sales engagement. This automation captures email details, enriches recipient addresses, and creates printed lettersβso your team can respond faster offline.
Instantlyor swap with your favorite app
2.Finds or creates contact record
Integrate Zapier Tables and contact data tools to search by email and create a missing contact row.
Zapier Tablesor swap with your favorite app
3.Extracts mailing address
Integrate ChatGPT (OpenAI) and address parsing tools to produce a minimal JSON address object.
ChatGPT (OpenAI)or swap with your favorite app
4.Parses AI address JSON
Integrate Code by Zapier and JSON handling tools to parse the model response into structured address fields.
Code by Zapieror swap with your favorite app
5.Creates personalized letter
Integrate Stannp and printing workflows to generate the letter from template fields and recipient address data.
Stannpor swap with your favorite app
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Explore all direct mail management automations
Scale direct mail campaigns with automated list routing, mail triggers, and delivery tracking
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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