1.Captures call ended details
Integrate CallSwitch One and recording storage tools to detect call ended events and capture call metadata for ticket creation.
Create IT ticket from finished support calls with summary
Automatically monitor call ended events across CallSwitch One and monday.com. Create and update when calls end, transcriptions generate, or contacts matchβso you can create tickets, speed triage, and enrich contact details without manual triage.
How this automation creates faster IT triage tickets
When support calls end, delays can block fast triage and consistent documentation. This automation captures call details, generates transcripts and AI summaries, enriches contact info, and creates monday.com ticketsβso your team can resolve issues sooner.
CallSwitch Oneor swap with your favorite app
2.Transcribes and summarizes the call
Integrate ChatGPT (OpenAI) and AI processing tools to transcribe audio and summarize the transcript for ticket titles and bodies.
ChatGPT (OpenAI)or swap with your favorite app
3.Looks up contact by phone
Integrate Zapier Tables and contact lookup tools to match the caller phone and return name, email, and configured owner fields.
Zapier Tablesor swap with your favorite app
4.Uses fallback contact worksheet
Integrate Google Sheets and spreadsheet lookup tools to find contact fallback fields when the Zapier Tables lookup misses.
Google Sheetsor swap with your favorite app
5.Creates ticket on Tickets board
Integrate monday.com and IT ticket boards to create a new Tickets item with summary, transcript, contact fields, and incoming status.
monday.comor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Google Forms, Webhooks by ZapierSwap with your favorite apps.
Add manager offboarding form response to ticket comment
Your offboarding form responses sit outside the ticket, forcing IT to chase context and delaying deprovisioning. It consolidates responses in the ticket for same-day deprovisioning.
- Apps: Freshservice, Formatter by Zapier, Zapier TablesSwap with your favorite apps.
Add new helpdesk tickets to your incident tracker table
Your helpdesk tickets pile up in the inbox and dashboard, delaying triage and hiding SLA context. The ticket table stays current so engineers can triage and assign issues same day.
- Apps: SolarWinds Service Desk, Filter by Zapier, SmartsheetSwap with your favorite apps.
Add service consultation incident to intake tracking sheet
Your service desk consultation incidents lack a central intake record, causing delayed triage and missed context for IT staff. They become a standardized intake row for review and assignment same day.
- Apps: TOPdesk, Filter by Zapier, AutotaskSwap with your favorite apps.
Add vendor incident notes to ticket records quickly
Vendor incident updates arrive disconnected from your tickets, leaving engineers without operator notes or status context. Get external notes added to tickets so agents act with full context same day.
- Apps: Slack, Filter by Zapier, ClickUpSwap with your favorite apps.
Assign and mark ticket in progress from reaction
Your software request messages in the IT channel can sit untriaged, delaying installs and approvals. Assigning tickets as in progress gets engineers working immediately, cutting follow-up same day.
- Apps: Slack, Filter by Zapier, ClickUpSwap with your favorite apps.
Assign and start IT ticket from eyes reaction
Your Slack IT request posts sit untriaged in busy channels, hiding ownership and delaying fixes. It marks the linked ticket in progress and assigns the reporter so work starts same day.
- Apps: Filter by Zapier, Asana, Google Sheets, GmailSwap with your favorite apps.
Assign new IT tickets and notify store contacts
IT tickets lack assignees and store context, delaying triage. It assigns owners, logs to a central sheet, and notifies stores so issues are handled same day.
- Apps: Jotform, Storage by Zapier, Filter by Zapier, FreshdeskSwap with your favorite apps.
Attach access requests to helpdesk tickets and notes
Your access-request forms lack ticket context, forcing IT to search and delaying approvals. It attaches submissions to tickets or creates new ones so agents can triage same-day.
- Apps: OneDrive, Formatter by Zapier, Delay by Zapier, monday.comSwap with your favorite apps.
Attach new voicemail WAV files to service ticket
Voicemail WAVs land in cloud storage unlinked to tickets, blocking on-call triage. Files are attached to the matching service board item so engineers get recordings within minutes.
- Apps: Slack, Zapier Tables, Webhooks by ZapierSwap with your favorite apps.
Close tracked ticket when verified checkmark reaction added
Your IT ticket statuses lag when verified reactions aren't recorded, leaving incidents open and delaying on-call handoffs. Tickets are closed and status reconciled automatically, often within minutes.
- Apps: Google Forms, Filter by Zapier, Jira Software CloudSwap with your favorite apps.
Create access and offboarding tickets from form responses
Your access and account request forms arrive unstructured, causing IT to chase missing details and delay offboarding or provisioning. It creates clear, triaged tickets for same-day handling.
- Apps: Tally, Human in the Loop, Sub-Zap by ZapierSwap with your favorite apps.
Create access approval requests and tickets from forms
Your VPN access requests from forms arrive untriaged, causing provisioning delays and missed approvals. Get approval workflows plus a tracked ticket so IT validates and provisions access same day.
- View all
Explore all IT ticketing automations
Accelerate ticket resolution with automated ticket routing, priority alerts, and status updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.