1.Runs every day at configured time
Integrate Schedule by Zapier and automation scheduling tools to start a daily run and trigger time-tracking link matching
Link time-tracking users to employee records for payroll
Automatically schedule daily time tracking link checks across Schedule by Zapier and Airtable. Create and update when scheduled run time arrives, payroll week start triggers, or daily payroll check runsβso you can match employee records, update employee links, and reduce payroll linking without manual payroll linking.
How this automation links employee records for payroll
When scheduled runs detect blank employee links in time-tracking user rows, delays can affect payroll accuracy and cause manual cleanup. This automation finds candidate users, matches employee records, and updates your employee link fieldβso your team can close payroll weeks faster.
Schedule by Zapieror swap with your favorite app
2.Finds unmatched time-tracking users
Integrate Airtable and database querying tools to find rows with blank employee links and capture matching identifiers
Airtableor swap with your favorite app
3.Loops through each found user
Integrate Looping by Zapier and iteration tools to pass user email and names for record-level employee matching
Looping by Zapieror swap with your favorite app
4.Finds matching employee records
Integrate Airtable and lookup tools to search employee records by email first and then by name
5.Updates employee links in Airtable
Integrate Airtable and record updating tools to map matched employee ids back to the original time-tracking rows
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